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The thought of relocating an entire office can feel daunting; from the obstacle of packing all the delicate equipment to verifying that they all get to the new location in one piece takes a lot of effort. Note that the loss of any important documents around the office can quickly become a setback as well. That should not be something to fret about as there is a great deal of office moving master plans that can guarantee a trouble-free move. The objective of this article is to offer some tips to make the process a lot less hectic for you.

1. Plan Your Office Relocation

The thought of relocating an entire office can feel daunting; from the obstacle of packing all the delicate equipment to verifying that they all get to the new location in one piece takes a lot of effort. Note that the loss of any important documents around the office can quickly become a setback as well. That should not be something to fret about as there is a great deal of office moving master plans that can guarantee a trouble-free move. The objective of this article is to offer some tips to make the process a lot less hectic for you.

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2. Logistics

Office moves involve intricate scheduling and proper delegation of work with numerous commercial moving organizations offering these services; finding the right office moving company makes these kinds of tasks go smoothly. However, never forget to check in with the administration of your new business premises regarding the amount of time they will give you to offload your equipment from their parking and to be wary of the need to reserve some elevators, among others. You will also want to visit the new premises and speak to the owner about its general condition to avert any issues that might arise during that day.

3. Hire

The task of moving office equipment is challenging. The office apparatus has cost you tons of cash to acquire, and you will unequivocally want the people handling your equipment to be eligible. Always seek a moving company with well-trained personnel for the move to be impeccably made, as experienced personnel possesses the skills needed to operate the tools. For example, they have power tools, safety kits, and trolleys to move things around at the worksite or in case of any injuries.

4. Insurance

Moving companies that are associated with office moves need to have insurance. Request the company to show the certificate that proves they are insured as this will give you the required security and protection of your office property if they are damaged during the process and you need reimbursement. Any diffidence to provide the certificate is a clear sign of a company with no insurance and experience in moving and should be avoided at all costs.

5. Inform employees

Once you have decided to move, it is always good to keep your employees in the loop as early as possible. Involving them can work in your favor as they might offer to assist in planning the move or even refer you to an excellent commercial moving company. With the boom in office moving company business, many people have jumped into the venture and are out looking to make quick cash from clients. Such a situation can make it very difficult to single out the most qualified company to do the job for you. Use this opportunity to request your employees to give some reputable moving company names to handle the task. Once you have identified one, ask them to present you with at least four reference job proof they have dealt with recently that is almost identical to the current task you are giving them. 

From this, you can deduce whether the company you are about to deal with has what it takes to handle the assignment successfully without any glitches. Remember to verify the state laws about the required time you need to provide a move notice to your employees. Moving companies that are associated with office moves need to have insurance.

6. Cost

If you have certified that the mover can handle the task successfully, you can now start focusing on your office’s new physical address and total cost. Discern which materials need to be printed out, i.e., stationary, envelopes, business cards, flyers, or creating announcements via other media platforms like television or radio concerning the move. These materials should imperatively have all the correct details that entail your new business locale. This information will be worthwhile for you in figuring out how much it will cost you in the long run.

7. Move manager

The decision to hire a move manager can save you loads of problems. The move manager will be responsible for coordinating all the moving activities on the ground, like ensuring all the data cables are in good condition and working well before the IT team begins installing office equipment. Such requirements are why there must be constant communication on when and what furniture needs to be delivered concerning the office floor plan. Individual work credentials like business permit certificates and other valuable artwork need to be placed.

With the guidance of a move manager, you will be sure that the move process will be handled correctly, minimizing the stress of moving and averting any mistakes that might occur during the process. Another scenario where move managers come in handy is during the actual moving day; ensuring that two are present at the time of the activity will be ideal. One should be at the new site and another at the previous office.

8. Inventory

Ensure that all the necessary departmental inventory work for equipment to be moved is done by the people in charge of various departments; this allows you to know what needs to be done and the amount of help you might need from your moving company. In the last week of moving out, give your employees ample time to pack all the personal items still present at their workstations. Do not forget to assign someone the task of moving office plants to the new location as office movers tend not to handle such tasks. It is also vital to inquire if the AC will be turned off while moving, mainly if the moving is scheduled to be done over the weekend. The reason is that some buildings will have their air conditioning turned off over the weekend, and this can make the moving process a bit difficult once the day gets hot.

Office moving is an immense task that most businesses will have to deal with once in a while as the business grows and more office space is required. And with the conveniences that commercial movers offer, finding the right office moving company does easy work for people who seek assistance in moving their equipment comfortably. We all know the tedious work that comes with office moves, and without a hitch, this can be an uphill task for anyone; but that should not disincentivize you. This write-up has shed some light on what you need to do to make the relocation process less time-consuming, on budget, and unquestionably give you peace of mind. The decision to hire a move manager can save you an inessential mishap.